Meeting Room Hire Birmingham should be productive, but distractions are always lurking ready to interrupt that flow. So how can you keep everyone engaged while having an interruption-free environment?
Visual Distractions
Plan meeting rooms in logical proximity away from busy corridors where movement draws attention. Install frosted glass or blinds on the windows and also at your doors to eliminate passersby as a visual distraction. Stay away from rooms with interests that are so compelling outside the window as to distract people from chatting. Clear the space (messy whiteboards, leftover materials and unnecessary furniture can all vie for attention!)
Noise Control
Soundproofing is essential. External noise from adjacent offices or the corridors, reduced by acoustic panels, door seals and ceiling tiles. Before a meeting starts: stop the notification sounds of presentation equipment and ask people to turn their phone off. For open-plan environments, have white noise systems to block background chatters. For Meeting Room Hire Birmingham, contact Nettl.
Technology Interruptions
Implement a clear technology policy. Ask attendees to shut their laptops unless actively in use and turn-off phones. Place a meeting room with “Do Not Disturb” signs. If rooms are booked through digital systems that show actual occupancy, they will hesitate to open the door.
Environmental Comfort
Being too hot or cold, poorly lit areas, and lousy chairs are all physical distractions. Keep the room temperature at a comfortable level, keep the areas well lit but also get rid of any potential glare, use ergonomic chairs that won’t make you feel uncomfortable after spending some time on them.
Set Clear Expectations
Set ground rules for the meeting. Say when you will begin and end, ban people from doing other work while they are listening, appoint someone to control interruptions politely but firmly.
And in addition to the obvious other benefits of not being distracted, it shows respect for everyone’s time and greatly increases efficiency by keeping discussions focused on what is supposed to be discussed.
